Project Coordinator - North London

Job Description

Key Responsibilities

  • On confirmation from the Production Manager and/or Sales Director, assign the open Project based on expertise and availability to the appropriate Project Manager.
  • Creating and maintaining a detailed production plan, including requirements gathering, implementation stage dates and post project review, ensuring work is delivered on time and within budget.
  • Maintain traction on non- project stock builds in order to expedite delivery times for standard product requirements.
  • Creation and inputting of standardised Project Documentation throughout the Project Lifecycle, including packing lists, ERP data entry, Project Phase checklists and other electronic means of process control.
  • On confirmation of order acknowledgement, schedule the project in the Production Plan and maintain reporting tools as appropriate. Informing key stakeholders of shipment schedules, revenue forecasts, current Project Deck status.
  • Attend Project Meetings as required during the duration of the each Project Lifecycle and take an active role in daily project tracking pulse meetings.
  • Based on stage estimates for electronic and/or mechanical operations provided by the Project Manager and Production Manager, schedule and prioritise functional resource and highlight any anticipated resource constraints.
  • Timely escalation of any long lead time stock requirements for each project to the Purchasing & Stock Manager, to ensure on time delivery of materials for the project.
  • Provide feedback for the Company’s quality and continuous improvement system.
  • High Level triage of service inbox
  • Open / Close MRP Enquiries
  • Open / Close service orders in for the EMEA region

Additional Responsibilities

  • Cooperate and effectively work with other staff to achieve high levels of employee satisfaction.
  • Owning and delivering against smaller, self-managed projects with the support of Production and other support Staff


  • Competent in the use of Microsoft Office (Word, Excel, PowerPoint, and Outlook) email and use of the Internet
  • Has an approachable manner that encourages interaction with others
  • Fluency in written & spoken English
  • 2+ years’ experience in a Project Administration/Project Officer role, preferably in an industrial environment.
  • Experiences of working collaboratively in a project team
  • Excellent communication skills (written and verbal) with good listening skills
  • Excellent organisational, time management, prioritisation and planning skills
  • Ability to manage tight schedules
  • Ability to work independently, managing own time, prioritising effectively and making decisions confidently, quickly and thoughtfully
  • Conversant with ERP systems. Preferably SAP.


  • Experience in tracking, monitoring and forecasting performance and the confidence to act to affect progress
  • Ability to confidently create, update and manage project schedules and plans.
  • Exhibit learning agility and working knowledge of best practice in project management including change and risk management.
  • Desirable project management qualification such as Prince2, APMP.